About Paystub Pilot
We believe that accurate pay stub generation shouldn't require expensive payroll software or accounting expertise. Paystub Pilot exists to simplify pay documentation for freelancers, independent contractors, and small business owners who need professional, reliable proof of income — without the complexity.
Our Mission
To empower independent workers and small business owners with a fast, accurate, and affordable way to create professional pay stubs. Whether you're applying for a loan, renting an apartment, or filing taxes, you deserve documentation that's accurate and trustworthy. We automate the tedious tax calculation work so you can focus on what matters — running your business.
What We Do
Paystub Pilot is a professional pay stub generator that handles the complexity of tax calculations for you. We automatically compute federal income tax using current IRS withholding tables, state income tax for all 50 US states, Social Security and Medicare withholdings, and state-specific adjustments — plus full CRA-aligned coverage for all 13 Canadian provinces and territories, including CPP, EI, and Quebec QPIP. Simply fill in your company and pay information, preview the result for free, and download a clean, professional PDF pay stub in minutes — no account required, no hidden fees.
How We Build This
Tax data sources.Federal withholding uses the IRS Publication 15-T tables for the current tax year. State income tax brackets and rates come directly from each state's department of revenue (or equivalent agency) and are updated whenever a state publishes a new bracket schedule. Canadian federal tax uses the CRA T4032 payroll deduction tables; provincial and territorial rates come from each province's ministry of finance. Social Security wage base, Medicare thresholds, and Additional Medicare are tracked against the SSA's annual October announcement.
Update cadence. Federal and state tax tables are reviewed annually each November–December as new figures publish. Mid-year corrections (rate changes, bracket adjustments) are applied within two weeks of publication by the relevant authority. Every change is reflected in our test suite — the same calculator that powers the public-facing tool runs against thousands of regression tests across federal brackets, all 50 US states, and all 13 Canadian provinces and territories.
Article methodology.Every article on this site is written against primary sources — IRS publications, CRA bulletins, state DOR websites, payroll-provider documentation, and federal court rulings on payroll-related cases. Examples include actual numbers traceable to current tax tables. When we cite a figure that's subject to annual change (the Social Security wage base, FICA thresholds, contribution limits), we anchor it to the current year and update it on the same review cadence as the calculator itself.
Corrections. If you find an error in our tax math, an outdated figure, or a misstatement in an article, email support@paystubpilot.com with the URL and the specific issue. We acknowledge corrections within two business days and publish substantive ones with a dated note in the article footer.
What we are not. Paystub Pilot is a document-generation tool, not a tax preparer, payroll service, accounting firm, or legal advisor. The articles on this site are educational; they are not personalized tax, financial, or legal advice. For complex situations — multistate withholding, mixed W-2 / 1099 income, unique deductions, immigration matters — consult a CPA, EA, or qualified attorney.
Our Commitment
Accuracy: Every calculation is based on current IRS tables and state tax brackets. We include nuanced details like Social Security wage base caps, Additional Medicare tax thresholds, and state-specific adjustments.
Security: Your data is transmitted over HTTPS with TLS encryption. Payment processing is handled entirely by Stripe, a PCI-DSS Level 1 certified processor — we never see or store your credit card information.
Transparency:Simple pricing with no surprises. Preview free before paying. We're upfront about what we do and what we don't — these are estimates designed to be used alongside professional tax advice, not as a replacement for it.
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Built for freelancers, contractors, and small business owners who need professional pay documentation without the complexity of full payroll software.
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